Whether it be on a beach or in the backyard, outdoor weddings are synonymous with a type of carefree blissfulness unmatched by their sheltered counterparts. But even the breeziest of ideas can benefit from some heavy duty planning – Beryl from Covers Decoration Hire has your trouble-shooting checklist.
1. Who will set up the hired chairs, signing table, arch and aisle carpet? For a stress-free start to your day, consider recruiting your hire company’s set-up specialists.
2. Who will pack down? Do you really want your guests to be dragging chairs and flower-covered arches off the lawn? Again, having a team on hand to do moving for you will make for a smooth-running celebration.
3. What’s the go with serving food and alcohol? Many beaches or public reserves will have rules against serving booze onsite.
4. Love the idea of a beach wedding? Remember to check the tides well in advance of printing your invites – unless you want your guests to be paddling in the shallows while you say “I do”.
5. What will the weather be like for the celebration? You can only know for sure on the day itself – so be sure to have a Plan B in case it’s less than ideal.
6. Is your location easily accessible? Particularly if your vows are taking place in a private or remote location, it pays to consider whether your guests – particularly the older ones – will be able to traverse the beach or bush necessary in order to watch your big moment.
7. If the weather doesn’t come to the party and you’re forced to relocate, how will you let your guests know? Consider setting up an email group before the big day, so you can notify guests of the change with the click of a button. Advise on invitations to check emails if the weather’s looking questionable on the big morning.
8. Can you use rose petals? Many venues – particularly outdoor ones – would prefer you to use fresh ones instead of silk.
9. Everyone loves a sunny day, but spare a thought for your guests who could be sitting in the sun for a lengthy duration pre-wedding. If your ceremony is due to kick off in the heat of the day, consider hiring parasols, umbrellas and marquees.
10. Particularly if you have arranged a post-ceremony portrait session, consider what your guests will do during that time. Arranging entertainment – such as a photobooth, a musician or lawn games – will prevent that break in events from dragging out.